This information is subject to change at any time.
All NSW clubs and associations who engage/employ people in child-related activities (in a paid or voluntary capacity) must meet the requirements of the Working With Children Check. This is a legal requirement.
You are required to:
- Register with the NSW Department of Sport and Recreation Employment Screening Unit;
- Identify positions (paid and voluntary) which are child-related positions;
- Obtain a Prohibited Employment Declaration (PED) from all existing employees in child-related positions. PED forms can be downloaded from www.kids.nsw.gov.au/check/resources.html. If the person is a prohibited person you must remove him/her from the child-related employment;
- Keep the PED in a secure place for as long as the person is employed;
- Ask preferred applicants for paid child-related positions to sign a Consent Form for a background check;
- Include advice about the Working With Children Check in information being provided about child-related positions (e.g. coach of junior team);
- Request a background check for preferred applicants for paid child-related employment before they start work;
- Decide whether to offer the applicant the position, taking into account the result of the Working With Children Check and any other information you have available;
- Where it is not practical to complete the background check prior to employment commencing, you must still complete the check as soon as possible. You must advise employees that their ongoing employment is conditional upon the satisfactory outcome of the check;
- Notify the NSW Commission for Children and Young People of any person whose application for child-related employment has been rejected primarily because of a risk assessment in the Working With Children Check. You must do this even if you offer the person an alternative position;
- Advise the person if their application was rejected primarily because of an adverse risk assessment in the Working With Children Check;
- Notify the NSW Commission for Children and Young People of any person against whom relevant employment proceedings have been completed; and
- Protect the privacy of any person who is checked and the confidentiality of any information obtained through the checking process